Five Helpful Productivity Apps

Five of the best productivity apps for Android in 2019

Five Helpful Productivity Apps

Smartphones are of the few things that most people have with them at all times. Despite being incredibly powerful and capable of performing PC- tasks, most of us do not use them to their full potential.

If you install the right apps on your Android device, and make use of them perfectly, you can increase your productivity significantly. Bu, given there are a ton of productivity apps available for download, we often see multiple choices for apps that basically do the same thing.

We have put together a list of five of best and most useful productivity apps for your Android device. These will help you to finish tasks on time, simplify work, organize things, and be more productive.


While your Android phone may come with useful apps and features to help be more productive, sometimes they might also be the very reason why you are not focused. Whether it’s school, work, or something else, maybe you’re getting off-topic to browse social media apps. Forest app for Android has come up with a creative solution to help you focus more and use your phone less.

Essentially, Forest allows you to plant a virtual seed within the app which will slowly grow into a tree as time progresses. However, if you leave the app before the specified time, the tree will start to wither and will eventually die.

The idea is to have you use your phone less and concentrate on real-life tasks. The sense of virtual responsibility is what encourages you to do so.

The interesting thing about Forest is that if you subscribe to the pro version of the app, trees will be planted in the real world. In other words, when you are productive and grow virtual trees in the app, they’ll do the same with real trees.

The app also allows you to use a specific list of apps in your device if you whitelist them before starting the productivity timer. You can also view your progress in the form of graphs and charts to get an overview of your productivity levels on different days.

Play Store Link: Forest

Tick tick

Tick Tick is a to-do list app and, as I see it, one of the best productivity apps to create and monitor tasks require focus. The app lets you create and organize different types of tasks, reminders, checklists and more. With its free web version you can also sync all your tasks and to-do lists across multiple devices.

Tick tick also has an option to customize the tasks and get more from them. Separate them by colors and tags, for instance, or set recurring reminders, add them to your calendar, and share them with colleagues or friends if you are working on a collaborative task.

There is also a widget option for at-a-glance view of tasks on the phone home screen as well as built-in Pomodoro timer to complete your tasks within the deadline.

Play Store Link: Tick Tick

Easy Join

Are you someone who constantly switches between phone and computer to check notifications, messages or files, or check a website, your productivity is taking a hit. Further, you’re wasting a lot of time in the process.

If this sounds familiar, try Easy Join, an app that pairs and your Android phone with your PC and syncs all your messages, notifications and even your clipboard.

You can reply to your messages, attend to calls, view notifications, and even paste whatever you have copied on your phone. Be it something a web link or a phone number without ever leaving your PC.

The app also allows you to send and receive files and personal texts between your devices even without an internet connection. Without having to constantly switch between two devices, you can significantly improve your productivity and also save a lot of your valuable time.

Play Store Link: Easy Join


If This Then That, or IFTTT, is one of the best productivity and autonomy apps for Android to increase productivity in a unique and an interesting way. IFTTT is basically an automation app which handles the repetitive and mundane tasks in your life for you.

For example, IFTTT can automatically create a spreadsheet with all your appointments from emails, send location-based reminders, and so on.

You can connect IFTTT with Google Home or Alexa and get reminders from your virtual assistants. There are hundreds of presets available for different use cases and you can also create your own your needs. I personally use IFTTT to automatically log my calls to Google Drive and also to Tweet the videos I on .

Play Store Link: IFTTT


Some people are comfortable with taking manual notes whenever in a meeting or to quickly write down thoughts. Some might to draw a picture of ideas or whatever is their on their mind. There are a few downsides, though, to manually taking notes such as difficulty in organization, searching, and, sharing.

If you are someone who prefers writing to typing, you might love Notebloc. In short, lets users scan and save written notes, drawings, and any other printed document.

You can use the app to scan whatever you want, saving it as a PDF or an image to share with friend or colleagues. Notebloc will automatically detect the paper, removing the unnecessary parts and enhancing the image quality as well.

With the OCR feature in Notebloc you can automatically extract text from the scanned document, edit, and save it in various formats. The app also allows you to rearrange the order of pages of a scanned document as well as create folders to organize related documents and other scans.

Play Store Link: Notebloc

Let us know in the comments below how you are planning to improve your productivity with the help of these best productivity apps for Android and are there any other productivity apps that you use that helps you with the same.


The 15 Best Productivity Apps To Get You Through Your Day

Five Helpful Productivity Apps

Endless scrolling.

Just with social media, this is most ly your experience exploring the world of productivity apps available for download. From remembering due dates to your to-dos, there’s an abundance of project management resources for the productivity lover (or aspirer) out there to try. Storage apps Google Drive and Dropbox are useful,  but when it comes to your to-do list, you need productivity apps.

Getting overwhelmed can be quite easy for anyone, let alone someone who’s new to the scene. But the payoff of discovering a new productivity app that works can be well worth it.

So, I wanted to share my love for productivity apps with some suggestions that I use across my day and cover on my channel.

Productivity Apps For The Morning

Starting the day normally consists of reviewing my to-do list after a spot of meditation. 

Trello and Todoist are my go-to personal task management and project management apps. These project management software packages offer a free app and have a free version. Of course, there are also paid plans for added features and benefits.

These apps make my productivity so much better. A quick 5-10 minute overview at the start of the day allows me to manage the most important tasks I need to tackle.

Key features that I enjoy inside of Todoist and Trello are their offline functionality, which allows me to work without connection anytime—a saving grace living in rural England.

Trello’s built-in visual approach (that reminds me of social media) makes it perfect for checking in on mobile while out and about!

Other features, Todoist's smart schedule (which is AI-powered) and Trello Card Snooze, help organize any overdue tasks that I want to complete in the week but need to find the time for.

Conquering morning emails is important to my daily routine.

Newton* comes to the rescue here. It's a great option because Newton aggregates all of my email clients in one place, which helps my productivity with all the remote work roles I’m holding at the moment. The range of features allows me to send emails with email tracking abilities, which is perfect for checking whether the email has been read by the recipient.

Another bonus is being able to clip any work related tasks or notes to Trello using the plugin.

Productivity Resources To Power Through The Day

As I start work, my productivity is pretty high. One way I manage this is by making sure I know the time zone for all of the people I’m working with. It helps me organize the projects I’m collaborating on in the right order.

I use an app called to keep an eye on the time. Working with teams in India, the US, and Germany forces me to keep an eye on workday schedules around the world.

After a quick check of Timezone, I’ll jump into my day-to-day work. There are a host of resources I use throughout the day for various situations that I’d recommend to any -minded productivity fan:

  • Despite being a huge Google Calendar user, I also use another Slack bot that helps me to keep an eye on my daily meetings. The productivity software, Cisco Spark Meeting Notes, plugin on Slack allows you to get a direct message every morning with a lay your day’s meetings, pulling in data from your calendar. You can even include your team members. It’s very easy to setup and it works great for getting the day ready and preparing agendas to keep your meetings productive.
  • When things get really hectic, it can feel all the days in a week merge into one where nothing specific gets accomplished. Age-old methods the Pomodoro technique, in which you set a timer and work within a 25-minute intense session and a 5-minute break, are proven to help stay focused. But why not refine this project management practice? Resources FocusList allow you to set these timers along with tasks to complete. This simple to-do list and timer mash-up provides a great way to keep focused on both the task and the big picture. Another more interactive focus resource is Forest, which is great for students thanks to its playful nature.
    • Being able to keep track of all the habits you have in your routine is important. Whether you’ve just started running or you’ve just stopped smoking, tracking all of these touch points will help you be consistent and spot weak areas.Strides is one that I find very helpful for keeping an eye on all of the habits or targets I need to achieve.
  • Auditing hours in the day, especially when it comes to client work, is something I’ve been doing for over a year now with a lot of success. Being able to see what I’ve worked on (and for who) helps to establish the value of my time. Hours is a great time tracking resource (with iOS and web apps) to easily capture the hours you spend on each project. Reports allow you to audit how often you spend on items and with what client. Hours is perfect for contractors or freelancers, but it’s really for anyone looking to audit their work time. I've known a few others to use Toggl, though I can't personally vouch for it. However, it is one of the mobile apps that is easy-to-use and lets you log in hours.
  • Scanning in documents can be a pain, often leading to a massive pile of paper documents taking up space in your office or workspace. Scanbot is something I found very valuable for scanning in documents to my Evernote and other services. One simple scan and it’ll capture the document and have it ready to convert to PDF or ping into a notebook on Evernote or Google Drive. I also use a note-taking app for when I need to write something simple on the go. 

Winding Down In A Productive Way

As we all know, zoning out on social media won't help your productivity. There are other apps that I use to take a break, have some quiet time, and keep up on important news during my downtime and commutes:

  • Whether it’s lunchtime or time to head home, grabbing a few minutes to learn new things is something I thoroughly enjoy. Sometimes, we have to push aside all the due dates and productivity for some educational downtime. Using podcasting mobile apps,  Overcast, helps me to keep updated with all the latest startup and wellness podcasts. The app will actually speed up the podcast, shaving up to 5 minutes off the average 30-minute podcast. Another resource that has been extremely useful for fast learning is Blinkist*. The app summarizes popular nonfiction books and reads them to you in 15 minutes or less. Impressive, right?
  • Making sure you get a moment to yourself on a daily basis, whether in the morning or evening is important for decreasing your chances of burning out on the jobMindfulness will provide you with seamless meditation on-the-go, and a statistics feature will keep track of your progress. Across the app universe, there are plenty of guided and non-guided meditation resources to help you get started.Noisli is another way to keep relaxed at work, playing “productive” tones from environments a coffee shop or forest, allowing you to have some distraction-free, lyric-free music or background noise to help you get things done.

Find Your Purpose With The Help Of Productivity Apps

I love to use all of these productivity apps and resources throughout my day. Your lineup might be different, but the most important thing is to regularly review how you’re using them in your daily routine to make sure they are still helping you reach your goals.

In my case, these productivity apps help me productively manage my life as a student, aspiring r, and remote worker for a few awesome startups.

Do you use other productivity tools? What does your productivity app lineup look ? Let us know by reaching out on  @trello.

Good or bad, we'd love to hear your thoughts. Find us on (@trello) or write in to

Next: How To Be Your Most Productive Self: Let Go Of Being Perfect

*The author is professionally affiliated with the apps Newton and Blinkist.


14 Business Productivity Apps

Five Helpful Productivity Apps
Chainarong Prasertthai / Getty Images

Running a small business means handling endless tasks. Staying organized, focused and sane through it all can be a challenge for any small business owner.

By using productivity apps, it's easy to create one centralized place where you and your team can get things done.

Let these programs do the work, and use the extra time earned to focus on growing your business.

Finding the best apps for business doesn't have to be an never-ending mission. Finding the best apps for productivity depends on which tools would benefit your business most.

Some services excel at time management, while others are geared exclusively at collaboration or specific tasks invoices.

For most organizations, time management, collaboration, tools for reminders, scheduling, and staying connected with distributed teams are the most valuable.

Additionally, mobile apps benefit businesses by meeting the needs of the modern workforce. Today's teams are often distributed, mobile and want the freedom to complete tasks or check in as needed on mobile devices. When choosing a service, a strong mobile presence is critical for avoiding hiccups in productivity.

We've rounded up some of the best apps for business and best productivity apps that can be a useful part of your team's software solution set.

Credit: Asana

Asana is a project management tool and business productivity app aimed at helping teams stay focused on goals, projects and hitting deadlines. Asana integrates goal-setting with a deadline schedule, so you can create projects, set goals and then manage each step of the process.

Asana is also a great solution for task management, as you can create different boards to shift tasks between as they are completed or communicate with team members in threads under each task.

Asana provides some tools to visualize where you are in your project, project timelines or a team calendar view.

As a productivity tool, Asana provides small business owners with the capability to manage all their important tasks and goals in one place.

It integrates with other workplace apps, such as Slack, Microsoft Teams, G Suite and others.

Asana provides a free version with limited features for those who want to give it a try, with Premium, Business and Enterprise pricing for larger organizations that want an extended feature set.

Credit: Basecamp

Basecamp is a go-to collaboration solution for many organizations. Basecamp is a communication tool where you can manage projects, your team and companywide communication.

Each designated project features different sections to help you better manage the process: a to-do list, a message board, a schedule, a place to save files and a “campfire” chat for general team communication. Threads are a pillar of the Basecamp model.

This allows you and members of your team to get updated on the progress of an individual project or discussion with just a quick glance.

Basecamp is more expensive compared to some other solutions, but the company argues the features and capability make it a better solution than using a combination of other tools. Basecamp Business is available for $99 per month.

Credit: OneNote

Microsoft OneNote is a robust note-taking app. It's a great solution for business owners who need to compile a lot of information on various projects in one place. The intuitive notebook layout makes breaking topics or projects into notebooks and sections easy. The program provides a lot of small features.

If you copy a quote from an online source, for example, OneNote automatically includes the URL so you can reference it later. OneNote is also stylus-friendly, so on devices an iPad, Surface, or stylus-friendly tablet, you're able to hand write notes or mark up your material.

OneNote is free, with an Office 365 subscription required for deeper integration with the rest of the suite.

Credit: is a program that, Asana and Basecamp, focuses on organizing your tasks and creating a central point of communication for your team. You can easily create tasks within a project and add steps to each task or group tasks.

Real-time updates on activity and integrations with third-party services make a productivity favorite. This app maintains a clear timeline of each project and creates knowledge bases in which you can store documents and other information related to your projects. has a variety of plans for businesses to choose from.

Credit: Focus@will

This app builds a personalized sound profile the type of worker you are. It tailors productive music so you can stay focused and increase productivity.

It breaks down your personality type the way you think, how you approach problems and how easily distracted you are. This is an ideal service for workers who work in public or open-office settings where it can be loud.

Focus@will is $69 per year for a single license, with other pricing structures for teams.


Focus@will, Tide dials up calming sounds to keep you focused and alerts. It provides soothing nature sounds, rain, and is a great choice for those who swear by the Pomodoro technique.

Tide can regulate how long you're working and how long you take breaks, allowing you to be more productive for longer. It requires you to work and concentrate for 30 minutes to earn a five-minute break. This can also help with procrastination and allows you to stay fresh while working.

Tide can be used to help you sleep and wake up in a more restful, natural way. Tide is a free service and has apps for Android and iOS.

Credit: Todoist

Todoist is one of the best time-management apps on iPhone and Android. For personal items that need to get done, use gestures to start new tasks and click them off when done.

Todoist Business is great for teams, as you can assign tasks to co-workers, set deadlines and add details so everyone is on the same page.

The company provides impressive visualization tools as well, so you can view the progress you've made on the various projects you're working on. Todoist is free, with premium and business tiers available.

Credit: Trello

Trello is a good productivity app for process-based projects and tasks. Using Trello involves creating boards and dragging various tasks in between steps.

It's a quick, easy, visual way to understand where each of your workers are in the process. You can set priorities on each task, add attachments, type messages, or assign each task to a group or label.

You can also create individual boards for each project. Trello has a free tier with business and enterprise pricing.

Credit: IFTTT

IFTTT can be used to connect various apps and programs so all your devices are synced and working on the same page.

For instance, you can use IFTTT to save new email attachments from Gmail directly to Google Drive. It can also be used to log every call you make to a Google spreadsheet.

IFTTT is available for organizations that want to pursue deeper integrations with the many cloud-based services for business.

Credit: Zapier

Zapier is an online service that connects apps you use for your business. It is similar to IFTTT, but is more focused on online business applications.

You can sync all of your favorite apps, such as Gmail, Dropbox and Slack. This integration saves you time as you switch between applications and lets you quickly create workflows across platforms.

Zapier offers a free tier, with additional pricing for small businesses or larger companies.

Source: Slack

Slack remains a key piece of the productivity suite for small- and medium-size businesses that want a more real-time conversation with their teams.

The app benefits businesses by grouping everyone (or select teams) into a chat room so that announcements, discussions or more informal chats can take place in one interface. Slack has many social media integrations.

The core service is free, with paid plans offered for additional features geared toward businesses. Android and iOS apps can keep the conversation going on mobile devices.

Source: Microsoft Corporation

Microsoft Teams is the key competitor to Slack. Its main advantage is tight integration with the Office ecosystem.

If your organization is already paying for Office 365 and heavy users of the key productivity apps, Teams offers a strong choice for organizations that want real-time chat features and deeper ties to the rest of the Office suite. Teams also have apps for Android and iOS devices.

Source: Expensify Inc.

Expensify tops the list for expense apps, promising one-tap expensing through the company's iPhone or Android app. Scan receipts, track mileages, and get the information converted to currency around the world. Expensify plans are available for individuals and groups with pricing structured on scanning and tracking capabilities. 

Source: Squarespace

If you want the best free scheduling app, Acuity Scheduling is a strong choice. The service vastly simplifies the process of scheduling appointments with clients to reduce the perpetual back and forth over email. Send reminders and follow-ups via email or SMS to reduce the chance that connections get lost. Acuity Scheduling is free, with additional pricing tiers for advanced features.

Matt D'Angelo also contributed to the reporting and writing in this article.


Five Productivity Apps I Swear By

Five Helpful Productivity Apps

I know, I really do know, that if you do a search for “best productivity apps” or any variation thereof, you’ll get literally thousands of results, hundreds of which are probably even recent and reasonably well put together.

With that in mind, thanks for indulging me in sharing this small handful of recommendations, and I’ll do my best to make it enjoyable.

I don’t claim that these are the objective best apps (a criteria I find very difficult to pin down and measure anyway), but these are the ones that I find myself using day in and day out and the first ones that come to mind when a friend or colleague with a new phone inevitably asks “are there any apps you think I should download?” If you’re a list maker, a content absorber, a time tracker, or a cross-platform worker bee me, I’ll bet you find something to love, too.


free, by 6Wunderkinder
Available on: Web, Mac, Windows, iOS, Android, Kindle Fire

As an obsessive list maker, I have spent I could not even tell you how many hours trying an ongoing stream of to-do list apps and utilities of all stripes, and for my money, brain, and workflow, nothing beats Wunderlist.

It offers the standard things you’d expect from any to-do list, but also a few key features that are (inexplicably, to my mind) missing in a number of the others I’ve tried: recurring events, separate lists for different tasks/areas of your life, sub-tasks that can be checked off independently, and wireless sync across different platforms. And all of this comes for the low low price of absolutely free, which is a not insignificant bit less expensive than the only app I’ve found that had a similar feature set (Things, covered below). While I wish the recurring events were a bit more customizable (I’d love an “on weekdays only” option) and there have been a few syncing issues recently (that were promptly resolved), nothing has been able to pull me away from Wunderlist.

Wunderlist also offers a Pro upgrade that allows you to assign tasks and discuss them directly within the app with other users and attach files to tasks, as well as a Business package that is easily scalable, letting it cross the work/personal border easily.


free, by Google
Available on: Web, Chrome, Android

Keep is not the most fully featured note or check list app I’ve tried, but it makes up for it by having the features I absolutely need in the simplest, quickest interface I’ve used.

I love the ability to have check lists for shopping or packing in the same app I use to take notes, and the tiled layout makes it faster than anything else I’ve used, needing only one tap to see most information (unless I’ve made my shopping list too long again).

For someone already pretty entrenched in the Google ecosystem, for better or worse, nothing else is as simple and fast as Keep. (Though I do admit that Evernote is another strong contender.)


free apps, service starts free and is scalable, by Harvest
Available on: Web, Mac, Chrome, iOS, Android (plus others)

If you have to invoice, track time, track project expenses, or nearly any related task, Harvest may be your new best friend. The web interface is clean and easy to navigate, and the tips that show up on pages periodically are legitimately helpful (and easy to dismiss), the apps are similarly easy to use, and everything syncs together seamlessly.

The two things that have set Harvest apart from the crowd for me is the ability to customize and send out invoices and the ability to track and edit time wherever and however and assign time to different tasks.

Not only can Harvest tell me how many hours I worked today, but it can tell me how many hours were spent on which task or which project, and if I have to go offsite for a meeting or do a task that doesn’t involve being in front of the computer (rare, but it happens!), the Harvest mobile app can track my time seamlessly from my pocket or bag or the kitchen counter or wherever else I happen to be. And because of their open API and easily scalable plans, just about any business could make it work.


free, by Read It Later
Available on: Web, iOS, Android, Mac, Chrome, Safari, Firefox

From the fine folks who brought us what used to be known as Read It Later, Pocket is, as far as I’m concerned, the one app to rule them all when it comes to keeping track of the slew of links that come across my social media feeds and my own searching and browsing every day. The key to Pocket’s usefulness for me is in its interface with existing and reading apps.

I can take five minutes to scroll through my timeline while I’m waiting for my coffee in the morning or sitting on the train, but typically I don’t want to take the time to read the articles I’m interested in while I’m in the middle of my browsing.

Sitting at my desk with my laptop that’s not a problem, I just open the link in a new tab and switch over to it when I’m ready, but a slightly cumbersome but doable workflow on a computer becomes downright impossible (or so awkward as to be functionally so) on a mobile device.

Pocket lets me simply long tap on the tweet with the link I want to save, select Pocket from the menu, and know that the link is safe and secure in whatever version of the Pocket reader I want to use to go back to it.

While the Pocket reader is really designed to make the actual reading experience more streamlined (taking away all those unnecessary page breaks and distracting sidebars from cluttered websites), it also works perfectly well as a general link aggregator. I’ve used it to save videos and photos and more for myself, and while some of them I couldn’t ultimately view from within Pocket, the link was saved for me all the same, and in a location I remembered to check.


$9.99 – $49.99, by Cultured Code
Available on: iOS, Mac

I include Things here with, admittedly, some reservations. There’s no web interface and no mobile device support for anything other than iOS, so if you have any device that isn’t made by Apple, you’re left out in the cold. It’s also expensive for what it is.

To get Things running on a Mac, an iPhone, and an iPad would set you back about $80 which, while not prohibitive for many people, still just feels steep relative to the competition. What Things has going for it, though, is that it just works so beautifully.

The ability to group tasks together by area family or errands or work, and assign priority levels, required energy levels, and required time and then filter by combinations of those criteria allows an amazing ability to wring every last ounce of productive time your day.

Put dinner in the oven and then filter by half an hour or less, high priority, low energy, and find an important but quick and relatively easy task you can get done before it’s time to eat.

Filter by highest energy required as your morning coffee kicks in and tackle the hardest tasks first so you can deal with the less exhausting things as the caffeine wears off late in the afternoon. It’s just a truly fantastic app. Is it fantastic enough to justify the cost? That’s where I’m a little more on the fence, but I do think it’s still worth recommending at least checking out the trial and seeing for yourself.

These five apps probably help keep my obsessive need to list and organize at bay and definitely help me get more done with less time and stress. Check them out and please, share in the comments what your absolute, cannot live without apps are. I bet we haven’t heard of some of them!


Five Apps That Will Increase Your Productivity

Five Helpful Productivity Apps

The success of smartphones and tablets over the last five years or so has been helped in no small part by the huge number of apps available to users. These handy little add-ons make life easier; there are apps for grocery shopping, banking, social networks and pretty much anything you can think of.

The thing is, how many of these apps are actually productive? Do they enable you to perform your job better? Does it give you the ability to work on the move in a way that hasn’t been possible since, well, ever?

Take advantage of modern technology to increase your effectiveness in, and outside, the office.  Here’s five apps which have been proven to increase the productiveness of people at all levels of business.


Compatibility: Web, Apple and Android

Cost: Free

More info:

Ever had one of those days when you can’t remember your passwords? Have you had to wait until the IT department gets back to you with a replacement? Or do you just go straight for the reset button? Well this app takes that onus off your shoulders, so you can deal with the things that really matter.

One of the great things about Keeper is its ability to synch across devices, which means you don’t have the frustration of repeatedly entering in the wrong password and locking your accounts or having to reset them. It keeps everything behind a single ‘master’ password that wipes your secrets if a hack is attempted.

If your office has a number passwords for various tools, programs, accounts etc (as I’d expect) Keeper also has a group option. Group administrators manage the accounts and users to control what goes to whom. There’ll be no more asking around the office for the password or post it notes with passwords scrawled on stuck to computer screens.

All in all this app enables you to work hard without having to take involuntary breaks you hunt down missing passwords.

“When our office was broken into eighteen months ago and my desktop was stolen I panicked. Everything I owned was accessible from that note list on it. My mortgages, my shares, my savings accounts; someone could basically have accessed each and every part of my life and my business.

I decided something more secure was needed because I’d got too used to the simplicity of having everything in one place. Keeper was the answer to my prayers!” – Scott Seaman-Digby, Hawtrey Dene


Compatibility: Web, Apple and Android

Cost: Free (data roaming fees may apply as an internet connection is required)

More info:

Conference calling is an important part of how most businesses operate. It enables teams, and individuals, working in different offices around the world to brainstorm, plan and discuss. But it’s such a fiddly process isn’t it?

Fortunately, there is an app for that! Speek is a specialist conference calling app that cuts out the fuss and lets you get on with the work.

All you have to do is pick a personal link which takes the place of the traditional PIN or phone numbers. Then send it to the other callers, when when want to join the call all they have to do is click that link from their tablet, smartphone, desktop etc to join in – it’s that simple.

There are no third parties involved, hold music or dodgy lines. So next time you’re turning your desk upside looking for the dial-in PIN or struggling to interpret the crackling voices on the other lines, remember it doesn’t have to be that way.

It’s an app that every modern business needs; and to top it all off, did I mention it was free?

“Being able to share information with our team, often when we are out on the road, is a crucial part of our business.  So Speek allows us to do that with minimum fuss” – Lorraine Barker, Workfish


Compatibility: Web, Apple and Android

Cost: Free

More info:

Highrise is a CRM app that helps you to manage your tasks and objectives as well as those of your team. It integrates with all of your email accounts and calendars as well as tracking all of your leads and proposals. This means with you can pull in a whole wealth of information and updates wherever you are and on any device.

A simple feature we is the ability to link photos to our clients’ profiles as well as any LinkedIn or accounts they may have – it builds up a personality of each person, rather than just a load of statistics.

You can also custom tag companies and individuals within the system for quick and easy grouping of contacts. As we can work remotely from one another the app allows us a very quick and simple way of staying connected.

Although the basic plan is free there are paid plans which enable you to add more users to your account, increased storage and thousands of extra contacts.

“The Highrise app is indispensable for us as a business – it’s the first thing we look at in the morning and the last thing at night.  It allows us to get a near instant snapshot of our company activity and helps ensure that we do not fall behind with our client management.  

It’s a vital finger-on-the-pulse of the organisation that we rely on in order to best serve our staff and customers a.” – Michael Miller, Edison Red


Compatibility: Web, Apple and Android

Cost: Free

More info:

Claiming expenses can be a time consuming process, all those forms to fill out and keeping track of those receipts. Let’s just say it’s not a task for the faint-hearted.

That’s where Shoeboxed proves its worth. This free app (a running theme I know) is great for people who frequently find themselves out and about in the name of business. It enables you to scan your receipts into your phone as you go, it then collates and organises these receipts for you.

That’s pretty great in its self but when the time comes to generate an expenses report Shoeboxed comes into its own. It does all the work for you; all you have to do is send it – which you can, of course, do straight from the app.

There’s also a handy feature on the app if you find yourself with countless business cards after that town conference. Much the receipt function, you just scan the business card with your phone and voila, the information is pulled from the image and then stored in a personal contact list. Impressive, is probably the word you’re looking for.

“Shoeboxed is an app that businesses of any size should be using. I don’t have to hold on to endless amounts of receipts when I’m away on business anymore or spend time putting an expenses report together when I’m back – Shoeboxed does it all for me.” Andrew Strain, No.1 Traveller


The apps on this list are generally fairly simple. Nothing extravagant or overwhelmingly complicated, they just make time consuming or inefficient tasks quicker.

It is their usability as well as functionality that set these five apps apart from the rest of the market.